Print2PDF Server Edition can be configured to distribute customized preferences and profiles to clients. A client can choose to use the printer from a shared printer (Add printer) or through a multi-user environment such as Terminal Services or Citrix Presentation Server (now known as XenApp). This makes it very simple to unify the PDF conversion settings your organization requires. Another benefit to this procedure is to eliminate user error by locking down the PDF creation process.

Configure Print2PDF to distribute preferences to clients

All integration options are available from the Print2PDF Configuration utility in the Print2PDF Server Edition Program Group. To access these options, do the following:

1. Launch Print2PDF Server Edition Configuration from the Print2PDF Server Edition program group.
2. Make sure the Show the Print2PDF Save dialog option is enabled and Profile only is selected.
3. Change the preferences and Add/Modify/Delete the profiles as you see fit.
4. Enable the Distribute preferences to new clients for shared printer clients and the Distribute preferences to all users on this server for Citrix and Terminal Service users.
5. Click OK to confirm all settings.

See the simplified Print2PDF interface in action

Once the above has been performed, a client user can either add the shared Print2PDF printer to the local workstation or use the Print2PDF printer in a multi-user environment. Do the following to see the simplified interface:

1. Print any document to the Print2PDF printer.
2. The Save PDF File As dialog will appear as follows:

Changing the preferences

Preferences can be changed at anytime. In a multi-user environment, changes will take effect immediately, but once the printer has been shared and added to a client, this requires another step. Any client with the Print2PDF printer currently installed will need to reinstall the printer. To do this, simply delete the printer from the client and re-add it from the server.