Print2PDF, Print2PDF Server Edition and Print2PDF Conversion Server will convert any Microsoft Word 2000/XP/2003/2007 document into an Adobe PDF/A (ISO standard 19005-1:2005) file preserving the metadata, hyperlinks and table of contents. The included Print2PDF macro is designed to analyze the document structure and output the resulting PDF with the correct level hierarchy using bookmarks.

Microsoft Word document with a table of contents

Open an existing document with a table of contents or create a new document from scratch. Label your bookmark headings with the styles Heading 1, Heading 2, Heading 3, etc. To insert a table of contents in a document, do the following:

1. Navigate to where you want the table of contents (TOC) to appear
2. Click Insert - Reference - Index and Tables.
3. Once the Index and Tables dialog opens, click the Table of Contents tab, and click OK.

Convert document to PDF/A using the Print2PDF macro

To begin document conversion in Microsoft Word, just click the Print2PDF macro on the toolbar. This will open the normal Save As dialog. Do the following to easily create PDF/A output:

1. Change the file name as you see fit.
2. Select the Archive (PDF/A-1b) profile.
3. Click Save to begin conversion.

View the PDF document in Adobe Reader

When you view the converted document in Adobe Reader you will see that the bookmarks were created based on the table of contents in the Microsoft Word document. You can click the bookmarks from the bookmark tab on the left or from the physical table of contents page of the document. The Print2PDF macro converts the following items from Microsoft Word:

• Metadata (title, author, subject, keywords)
• Hyperlinks
• Table of Contents