Print2PDF can easily create an Adobe PDF/A-1b electronic archive file from a Microsoft Word .doc. Creating a PDF/A compliant file from any application is very simple using the included built-in profile. This feature is great for archiving important documents, e-mail, invoices and more.

What is PDF/A?

PDF/A is an ISO standard (19005-1:2005) that defines a document format for long-term archiving of electronic documents and is based on the PDF Reference Version 1.4 from Adobe Systems Inc. The main focus of this standard is for documents to be 100% self-contained. List of PDF/A limitations:

• Audio and video content is not allowed
• Javascript and executable file launches are prohibited
• All fonts must be embedded
• Colorspaces specified in a device-independent manner
• Encryption is not allowed
• Use of metadata is required

Learn more about PDF/A from Wikipedia.

PDF/A conversion from Microsoft Word

Open the document you would like to convert in Word. Once the document is opened you have two ways to perform document conversion to PDF/A. Method #1 is to use the Print2PDF macro that you can find on the Word toolbar. This will convert all heading and hyperlinks to the PDF format. Method #2 is to use the normal way of printing the document to the Print2PDF printer (File - Print - Print2PDF).

Once the conversion process is started using one of the above methods, the Save PDF File As dialog will appear. Just select the Archive (PDF/A-1b) profile and click Save.

Validating PDF/A compliance with Adobe Acrobat

Validating the created PDF/A file with Adobe Acrobat yields no problems found:

One Response

• Henk Jens posted on July 18th, 2007 at 16:32
  
  

  Thanks, tutorial is a good idea.

  1